Career Opportunities

IRC14571 - Office Services Assistant

This job posting is no longer active

Brief Posting Description

Working under the supervision of the Office Services Lead, the full-time Office Services Assistant oversees and manages all office procedures and other tasks as assigned by the Office Services Lead.

Detailed Description

  • Open, sort, and distribute all incoming correspondence, including faxes and email.

  • Sign for and distribute UPS/FedEx/USPS or similarly delivered packages.

  • Deliver/pickup all in house mail.

  • Coordinate, set up, and break down meeting rooms and training rooms.

  • Organize and assist in employee office moves and new office setups.

  • Collect and maintain inventory of office equipment, furniture and supplies

  • Research, price and purchase office furniture, equipment and supplies

  • Arrange for the repair and maintenance of office equipment.

  • Support staff in assigned project-based work.

  • Assist with overall maintenance of the organization and its offices.
  • Organizes and implements all setups required (including food, drinks and supplies) for requested events and sends confirmation of receipt to requesting party.

  • Maintains a calendar of events detailing upcoming functions.

  • Responsible for greeting and supervision of outside contract catering staff and providing them with layouts and timelines of scheduled events.

  • Processes payment of catering charges utilizing Newfield P-Card and maintains receipts for food and supplies.

  • Reconciles monthly P-Card statement and submits to Manager for approval.
  • Receptionist duties whenever necessary.

  • Stock receptionist area with coffee and related supplies on a daily basis.

  • Maintains, issues and tracks temporary badges for Newfield direct employees.

  • Performs other security and office services related duties as required or requested.

  • Ensures the reception station is staffed 100% of the time.

  • Task list responder for Office Services.

 

Job Requirements

  • 2+ years experience in an administrative assistant role which includes meeting/event planning, setup.  Or 2+ years as a corporate meeting/event planner, meeting scheduler or similar type of service.

  • Some experience with corporate receptionist duties; including badge issuance and maintenance preferred.

  • Computer literacy, with ability to operate MS Office applications.

  • Superior customer service and verbal and written communication skills.

  • Excellent problem solving skills

  • Excellent organizational skills, attention to detail, and results-oriented are necessary.  Also, able to prioritize, multi-task, and work efficiently, independently, as well as, cooperatively in a fast-paced environment under ever changing conditions.

  • Must be able to lift up to 30 pounds.
  • Ability to work overtime and weekends when requested

Additional Details

How To Apply

This job posting is no longer active

JOBS BY CATEGORY

JOBS BY CITY LOCATION

Jobs

IRC20667 - Land Associate

Brief Posting Description

Perform all supportive tribal land work, from preparing Pre-CA’s to final CA’s, tracking tribal ROWs, payments and modifications, tracking allottee payments and interacting with BIA and tribal Energy and Minerals department as directed by Land Lead; provide supportive...

IRC20607 - Production Technician

Brief Posting Description

The Production Engineering Technician is responsible for assisting engineering staff with any support functions, including research, data gathering, and reporting functions.

Detailed Description

  • Updates spreadsheets, electronic well files and hard well files with...

IRC20588 - Lead Lease Operator

Brief Posting Description

Provide Lead Lease Operator support for Production Foremen and Lease Operators.

Detailed Description

  Supervise operation of Newfield’s production facilities including:

o    Gauging tanks

o    Selling crude oil

o    ...

IRC20567 - Land Administration Associate

Brief Posting Description

With supervision, the Land Administration Associate will assist with the effective administration of Land Administration records.  This includes transactions in connection with producing and non-producing properties and interest acquired, owned, operated, purchased...

IRC20568 - Land Administration Associate

Brief Posting Description

With supervision, the Land Administration Associate will assist with the effective administration of Land Administration records.  This includes transactions in connection with producing and non-producing properties and interest acquired, owned, operated, purchased...

IRC20547 - Division Order Principal

Brief Posting Description

Facilitate the distribution of proceeds from oil and gas sales and collection of well expenses in an assigned region by determining the relative ownership of the Company, working interest partners and royalty holders through analyses of title documents and by...

More Jobs »