Brief Posting Description
Processes incoming information; sorts, classifies, and codes material for integration into systems or into storage areas. Maintains logs and indexes to provide status of information and accurate retrieval. Responsible for equipment operation and processing of materials, documents, or records for the organization’s computer-based imaging operations. Equipment used includes imaging systems, scanners, and other electronic media. Retrieves/references information for users. Works under general supervision.
- Operate imaging or microfilm equipment to create quality-level document images.
- Store or archive electronic images.
- Review and analyze documents and enter descriptive and other metadata into information systems.
- Accesses, compiles, gathers, and issues requested records and information
- Maintains accurate circulation records
- Perform quality control procedures to ensure integrity of documents, electronic images, and/or records metadata.
- Receives and processes records transferred to inactive storage in accordance with established schedules
- Processes obsolete records for destruction, in accordance with retention policy and established procedures
- Pulls and routes all media to the proper departmental area, per rotation schedule and refiles returned media according to system
- Makes arrangements for offsite storage deliveries
- Routes obsolete tapes, and other media to proper departmental area or to vendor for proper disposition
- Maintains records of destruction activity for future usage
- Ensures that adequate levels of supplies are maintained for records center personnel at all times
- Minimum of high school diploma or equivalent.
- Minimum 2 years of experience as a Records Assistant or equivalent
- Requires experience in operating office equipment such as reprographics equipment, reader/printers, and digital imaging scanners.
- Must be able to lift standard record boxes not to exceed government or labor requirements. Typically, the requirement is the ability to lift 35 to 50 lbs.
- Requires strong computer skills including working knowledge of desktop office software and demonstrated competency in proofreading.